How to Keep Cool on a Hot Wedding Day: My Top Tips for Summer Celebrations
Planning a summer wedding and worried about the heat? As a wedding coordinator, I’ve seen it all, the sunshine, the sweat, and the unexpected guest that is summer humidity. But don’t worry! With a little smart planning (and some fun extras), you can keep your guests comfortable and your day running smoothly, no matter how high the temperatures climb.
Here are my tried-and-true tips to beat the heat and still have the wedding of your dreams:
1. Sun Cream in the Toilet Baskets
This one’s simple but so appreciated. Pop some sun cream into your toilet baskets to help guests top up their SPF as the day goes on. It’s especially useful for outdoor ceremonies or drinks receptions.
2. Handheld Fans for the Ceremony
Place fans on ceremony chairs or have ushers hand them out as guests arrive. Not only are they functional, but they can double as ceremony programs or feature your wedding branding. Plus, they make for great photos when everyone’s fanning in unison!
3. Water Stations — Everywhere
Hydration is key. Set up water stations before the ceremony, during cocktail hour, and throughout the day. Infused waters with fruit or herbs add a refreshing twist. Just make sure someone (a venue staff member or designated helper) is responsible for clearing away used glasses or bottles to keep things looking tidy.
4. Ice-Filled Jugs on Every Table
Make sure every table has water jugs filled with plenty of ice — and keep them topped up! You’d be surprised how quickly guests will reach for a cool drink when the sun is shining.
5. Create Shady Spots During the Drinks Reception
Whether it’s a marquee, umbrellas, parasols, or the shade of some trees, be intentional about offering shaded areas where guests can relax and escape the direct sun. Bonus: it keeps the fizz cooler, too.
6. The Groom’s Shirt Change Trick
This is a golden tip I share at every wedding — hot weather or not. The groom (and even the groomsmen) should have a fresh shirt on standby for the evening. Trust me, between nerves, heat, and dancing, a change of shirt feels amazing and looks sharp in photos.
7. Cold Treats for Guests
Get creative with cool refreshments: gelato carts, popsicles, mini milkshakes, or frozen cocktails. They add a playful vibe and are a great crowd-pleaser for guests of all ages.
8. Hats or Parasols for Guests
A basket of straw hats or parasols at the ceremony entrance not only helps shade your guests but adds a charming visual element to your day. Label the basket with a sign like “Throw Some Shade” or “Stay Cool & Look Cool” — and prepare for some seriously cute photos.
9. Time Your Photos Wisely
Avoid scheduling group photos in the harsh midday sun. Instead, aim for shaded spots or wait until later in the day when the light is softer and cooler — golden hour is your best friend.
10. Bonus: Cooling Extras
If your venue allows, consider misting fans or chilled face towels for extra comfort, especially for elderly guests or outdoor lounges.
Final Thoughts
A hot wedding day doesn’t have to be a challenge — it can actually add to the fun and relaxed summer atmosphere, ifyou’re prepared. These small details make a big impact and ensure everyone is comfortable, happy, and ready to celebrate.
Need help planning your summer wedding? I’d love to help make your day as smooth and stylish as possible — no matter the weather.
Get in touch to chat more about how we can plan your perfect (and perfectly cool) wedding day.
Parris x